Guest Column by Natalia Muska
Document management technology may not sound exciting or all that interesting, but when you consider the speed at which businesses need to operate to stay competitive, document management technology is a great place to look for ways to handle your business better.
Automation is not a new concept. Technology has been replacing menial labor for decades and these sorts of technologies have been advancing at a rapid pace. This has been happening for good reason, as was covered at the most recent GSA Technology Council lunch presented by Terry Weaver, founder of Delta Resource Group, and present owner of a national CEO membership organization. Based on the views shared in Revolutionary Wealth, by Alvin and Heidi Toffler, there has been an evolution of the global business landscape. Overtime, we have progressed away from agricultural and industrial driven economies toward a knowledge based economy, with knowledge being our most valuable resource. Technology continuously gives us ways to improve the way we do things.
How are you using your resources? If your employees are your resources, how are they benefiting your organization? Consider how many people you have physically handling documents. You could automate your entire mailroom, accounts receivable and accounts payable departments giving you more accurate reporting and timelier processing. You wouldn’t just gain the added benefit of less overhead. You would actually have access to information in seconds as apposed to hours. You can then reallocate your resources to fill more vital roles and functions within your organization.
How many of you use couriers to deliver documents? With automation technology you can instantly send those documents to your recipient without having to pay currier costs. You would be communicating faster and it would cost you far less.
Weaver used the example of how ATM machines have changed the way banks do business to illustrate how fewer people are needed to do tasks. With technology advancements we no longer need people at every touch point in a business processes. KeyMark’s document management technology gives you the tools and the knowledge to create automated workflows that eliminate similar touch points within your business. Instead of having someone receive, review and key in information, you can have these tasks completely automated.
To stay ahead in this knowledge economy you need to run your business smarter, faster, and cheaper than your competitors. Document management technology should be one of your knowledge resources to keep you ahead of your competition.
Learn more about how document management technology can benefit your organization at the Document Management Seminar hosted by the GSATC and KeyMark Inc on March 26th at the Crowne Plaza in Greenville from 10 to 1.
